Group Gratuity

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Gratuity is given by the employer to the employee in lieu of the services rendered during the period of employment. Here, we’ll get to learn the criteria and formula for the premium calculation of the Group Gratuity policy. Usually pays the gratuity at the time of retirement but can also pay earlier, provided the below conditions meet –

  1. The employee has completed a minimum of five years of service with an organization and
  2. Death of an employee or disability due to an accident or disease

Calculation of the gratuity amount payable depends on two factors:

1. Last drawn salary and

2. No. of years of service

The gratuity amount is equal to 15 days of last drawn salary for each completed year of service. Last drawn salary includes basic salary, dearness allowance, and commission received on sales if any. The formula is as follows –

Gratuity Amount = (15 X last drawn salary X tenure of working) divided by 26

Additional Read: What are the different types of Group Gratuity Insurance plans?

Illustration –

Suppose an employee’s last drawn basic pay is Rs 60,000 per month and he has worked with the company for 20 years and 7 months. In this case, using the formula above, gratuity calculation would be as:
(15 X 60,000 X 21)/26 = Rs. 7.26 lakh

In the above case, we have taken 21 years as the tenure of service because the employee has worked for more than 6 months in a year. Had he worked for 20 years and 5 months, 20 years of service would have been taken into account while calculating the gratuity amount?

Retirement gratuity is calculated as one-fourth of a month’s basic pay plus dearness allowance is drawn before retirement for each completed six monthly periods of service. The retirement gratuity payable is 16 times the basic pay subject to a maximum of Rs 20 lakh.

An employer can pay out the gratuity proceeds from his current revenue but this can cause financial strain at times.  An efficient way of meeting the gratuity liability is through a group gratuity policy which

  1. helps to ascertain the liability and
  2. set up a gratuity fund and pay contributions as and when required
  3. earn good market-linked returns from an investment of the fund

Actuaries help in the assessment of the gratuity liability of a company, i,e to maintain the optimum amount in the gratuity reserve fund. Group Gratuity liability premium depends on the following factors –

  1. Average tenure,
  2. The average salary,
  3. Average age,
  4. Total employee strength and
  5. No employee deaths in last 3 years

Government employees are eligible for gratuity

Government employees are eligible to receive gratuity payments after completing five years of continuous service. The calculation formula involves the drawn basic salary and years of employment. Utilize an online gratuity calculator for accurate results and effective financial planning. Employees covered under the Payment of Gratuity Act 1972 can calculate their entitlement.

After a qualifying year of employment, eligible employees receive a gratuity amount per their month salary. Upon retirement, employers pay the gratuity amount received. Employees’ years of service and monthly salary play a crucial role in determining the gratuity.

About The Author


MBA Insurance and Risk

Rohit is an experienced insurance professional with 7 years in the industry, specializing in Group Gratuity. Writing for SecureNow, he creates insightful blogs and articles that help businesses understand the benefits and intricacies of group gratuity plans. His expertise ensures readers receive practical advice on implementing and managing these plans to support employee financial well-being. Committed to making complex insurance topics accessible, Rohit stays current with industry trends, providing valuable content that empowers businesses to make informed decisions about their group gratuity needs.